When I Work Staff Scheduling

When I Work Staff Scheduling

By When I Work, Inc.

  • Category: Business
  • Release Date: 2010-07-27
  • Current Version: 5.6
  • Adult Rating: 4+
  • File Size: 81.60 MB
  • Developer: When I Work, Inc.
  • Compatibility: Requires iOS 9.3 or later.
Score: 4.5
From 2,527 Ratings


When I Work is the easiest, free way to create an employee schedule, handle employee time tracking, and communicate with your staff— all from the app or desktop. Why managers love it: *Make and manage the work schedule with ease *View entire staff schedule from anywhere at anytime *Create, update, and publish shifts *Alert staff of changes to the schedule *Monitor & approve shift trades and time off requests *Setup a time clock for staff to clock in and out *Message with staff 1:1 or in groups without sharing personal info Why your team will love it: *They can see who’s working (with permissions) *View work schedules from anywhere at anytime *Clock in and out of shifts *They can pick up extra hours *Trade shifts with coworkers *Request time off *Chat with coworkers 1:1 or in groups



  • Easy to use

    By Mereboo57
    Our groups recently started using the app and wheniwork scheduling. Easy to use and learn and great support for when I had questions (and I had a lot!)
  • New update is TERRIBLE

    By Rusty728
    Before, creating my schedule and setting my availability was a breeze! I could switch it whenever school was in session or vice verse. I could even set a preference for being unavailable twice in one day, or set my availability for a certain time span up until a specific date. Now it is on a weekly basis - terrible idea. For example, for Friday I am available all day. But now, I want to make my Friday’s unavailable to work from 5pm-12. When I try and input this, it keeps telling me it’s “conflicting with another day.” This is absolutely absurd! It’s not conflicting with another day because I don’t care about future dates, I want it to be consistent every Friday now! Now I have to delete my entire availability schedule for each day just to change ONE availability for any day. It’s ridiculous. PLEASE undo this. Or at least give each person an option. Maybe it’s a glitch because being a 19 year old, completely understanding technology, me nor my coworkers the same age as me can figure this out.
  • The new “My Availability” section is terrible

    By brunocdeo
    We use When I Work in our college to manage student employees. They used to set up an “Availability” calendar based on each semester and whenever they require a change in schedule, we just would have them to either request time off or create a new availability for that period. The old Availability system allowed then to do that very quickly since you graphically visualize your week, but now we have to add slot by slot in a very complicated way. I understand that the new system would probably serve occasion when the employees will have a different schedule every week, but I honestly think this is a minority among When I Work users. I think it would be great to have both new and old systems working together.
  • Bad update

    By Lily-ba
    Horrible, deleted all my availability I had before and the new upgrade is terrible. Pretty sure they also deleted the review I wrote yesterday
  • Month view needed.

    By Ninety8NeonACR
    I’m using this program as an employee. I have a schedule that is repeating every other week with the opposite days off. When looking at my schedule it would be nice if there was a month view along with the week view. If I want to see if I have a certain day off 9 months from now I have to scroll way to many times.
  • New update is annoying

    By Num42
    Used to be great but now the system is awful. When you try to set a preference it will say it conflicts with another day in the distance and it's very annoying. I wish the way it used to be would come back!
  • Nice looking interface, difficult to use

    By President Summer 16
    From employees employer are having issues within using it from the first use, that is no no in my book, I’d say save your time in dealing with setting this program for hours or days similar to QuickBooks and download something with an easier interface, one that you can clock in and go showing where the employees are without having to dig through all different type of tabs or having to log on from the computer.
  • Awesome and Easy

    By Jay1DJ
    Is one awesome app/tool. As long as you put the setting the way you like... keep track and communication open with ALL STAFF... ALWAYS. So, no comprehension mistakes... pretty straight forward.
  • employee problem

    By Sakuraharumi
    i’ve been having problems where i try to say i’m available for a certain day and it says that i cannot do it because it conflicts with something on that day WHEN I HAVE NOTHING ON THAT DAY SCHEDULED IN. it’s been bothering me and recently it has gotten worse
  • Horrible update

    By OWestbrookSeward
    WhenIWork has always had its share of quirks but this most recent update has removed some of the better features. Bring back the ability to set a default availability, please. Having to go through and do it day by day is ridiculous. Also, the My Pay function was incredibly helpful. Not quite sure why that was taken away. Extremely frustrating.